Square 9 KeyFree Indexing
OCR Assisted Data Capture
Eliminate the need for manual data entry with KeyFree Indexing, an OCR assisted data capture tool. KeyFree Indexing rapidly transforms scanned images into usable text which allows you to accurately index your documents in seconds.
What Can KeyFree Indexing Do For You?
When activating KeyFree your images are converted to text based documents. Hover over any word, sentence or even a column of data and with another click it’s populated to a SmartSearch index field. KeyFree Indexing automatically advances your index field so you can grab the next piece of information needed for filing your document. When all the index fields have been captured, KeyFree Indexing takes you to the next record to be filed so you can process batches of documents in record time.
As part of the SmartSearch Enterprise Content Management core product, KeyFree Indexing is not only fast, but also incredibly accurate. By eliminating the common mistakes made during the data entry process like inversions or misspellings, your data is cleaner so it can be shared with other business applications. KeyFree Indexing will even convert your data to a standardized format of your choosing, for example, Month Day, Year will be become MM/DD/YYYY if that is your preference.
Advanced features include support for regular expressions for defining specific field formats like a date or order number. Once defined, KeyFree Indexing will “snap to” the formatted fields automatically during the indexing process for even faster capture.
Contact us to learn more about Square 9 SmartSearch document management software or a demo today