The Printer Blind Spot
Did you know that the cost of toner often costs 200-400% more than copier costs?
Many don't think about the total cost of ownership (TCO) of a printer. Think of it like razors and blades but, in the case of printers and toner, the cost of both are the same: toner can cost $95, which is often as much as the printer cost. It can cost $0.07 per page just to run a printer.
Why Does This Happen?
Employees throughout an organization can purchase printers without scrutiny from purchasing, IT or operations – almost on a "rogue" basis. Thus, printer purchases are departmental and not centralized. What seems innocuous at first then costs you a fortune because of the ongoing toner costs, much of which is actually wasted because it never got used or was purchased for a printer no longer used. From our experience, this cost is much larger than copier costs, which most organizations understand.
Printing Cost Visibility
Experienced office equipment providers like DBS can give you visibility on what your printer costs are. We run software over a 30-day period to capture printing volume. We then review your printing-related expenses: printer purchases, supplies, repair, IT department time, etc.
Managed Print Services
We compile the total spend and offer managed print services options to cut cost by 30-50%. While some consider managed print services a no-brainer, there are some pitfalls and resistance to change. People in your organization may not want to lose control of their printing. And, if someone is in charge of printers and purchases, they may feel their job security is at stake – and they may be right.
If you want to gain visibility into your printing costs, explore the possibility of reducing them by 30% and proactively deal with some of the resistance to change you may encounter, then contact us today.
Contact us to request a printer and toner cost reduction analysis