3-Way Matching without Data Entry or Expensive Integration

We are seeing an increase in the number of accounts payable departments that want a more efficient way to marry purchase orders and invoices to packing slips and other proof-of-delivery (POD) documents – referred to as 3-way matching – in a way that automatically cuts checks and integrates with their accounting or enterprise resource planning (ERP) software like Microsoft Dynamics GP (Great Plains).

Can this be done in a way that eliminates data entry but avoids an expensive integration that needs to be redone following software and operating system upgrades?

With the "KeyFree" feature of SmartSearch from Square 9, the answer is yes.

3-Way Matching with KeyFree Indexing

KeyFree Indexing eliminates the need for manual data entry, which is an OCR assisted data capture tool that allows your AP staff to accurately index your documents in seconds.

All you need to do is select text in a scanned document with a hotkey combination that you define and KeyFree automatically converts it to actual text with optical character recognition (OCR). KeyFree then releases it to your accounting, ERP or other line-of-business software application. The release works as a gated exchange – as a service that runs in the background.

This allows you to ensure that line items from POs match the delivery receipt and invoice so a check can be cut. Once the check is cut, SmartSearch then populates the transaction record in your software with the check number. How cool is that?

Increased Productivity & Accuracy for a Fraction of the Cost

To begin with, Square 9 costs a fraction of other document management software like Hyland OnBase or Laserfiche. To get this functionality with those applications, you'd have to incur weeks or months of professional services at $200/hr. or more – per application.

And considering that one in every 20 keystrokes is an error on average, KeyFree will dramatically reduces the time and headache of manual data entry.

Contact us to see a Square 9 SmartSearch document management software demo